At the organizational meeting held according to requirements of the election law, the Board will elect a chairperson, vice-chairperson, and secretary. Terms of office will be acted upon every two years in alignment with regularly scheduled election years. Terms of office shall be for two years, with a renewable option for two more years as approved by the Board of Trustees. No officer may serve more than two consecutive terms or four consecutive years. At the organizational meeting, a slate of officers to include the chairperson, vice-chairperson and secretary will be presented for approval. Officers shall assume their respective offices immediately upon being elected. In the event of vacancy of any of these offices, the Board shall elect a new officer at its next regular meeting.
Chairperson of the Board
A chairperson shall be elected by the Board from its members as prescribed by law. His/her principal duties shall be to provide leadership in planning the work of the Board, to preside at meetings of the Board, to appoint committees composed of Board members, to act for the Board when such action is required by law in signing contracts and other official documents, to represent the Board or to designate a representative upon occasions when such representation is deemed desirable, and to perform such other duties as may be prescribed by law or state regulation or assigned to him/her by the Board.
Vice Chairperson of the Board
A vice chairperson shall be elected by the Board from its membership. He/she shall assume the duties of the chairperson in his absence or incapacity. In the event of the permanent disability or death of the chairperson, he/she shall be chairperson pro tempore.
Secretary of the Board
A secretary shall be elected by the Board from its membership. He/she shall sign the minutes and records of all meetings of the Board, shall sign all communications from the Board except where the Board shall otherwise order, and shall perform such other duties as may be prescribed by law or lawful regulations or delegated to him/her by the Board. Should the secretary not be present at a meeting of the Board, the Chairperson shall appoint a secretary pro tempore.
Recorder
The Board shall appoint a recorder, and the duties of the recorder shall be as follows:
- The recorder shall attend meetings of the Board and record the minutes of those meetings.
- The recorder shall submit the minutes for approval at the Board meeting the following month. The recorder shall submit the approved minutes to the chairperson and secretary for their signatures and shall be responsible for maintaining the official permanent records, including the minutes and supporting documents.
- The recorder shall record trustee requests for information made at Board meetings and individually, and shall furnish Board members with a list of those requests, keeping on the list those items for which no response has been given and deleting the items as the requested information is furnished.
Treasurer
The Board shall appoint and fix the compensation of a treasurer, who shall not be a member of the Board. The treasurer shall hold no office nor serve as a director in any bank in which the college has deposited funds or contracted investments. The treasurer shall report directly to the Board. His/her duties shall be as follows:
- The treasurer shall serve at the pleasure of the Board and shall keep the Board informed regarding the financial condition of the college.
- The treasurer shall receive the taxes of the district and shall notify the collectors in writing accordingly.
- The treasurer shall sign all checks issued in payment of salaries and bills approved by the Board and shall be responsible to the Board as custodian for all cash investments which shall be held in the name of the Board in such form and such bank accounts as may be designated by the Board from time to time.
- The treasurer shall execute an appropriate bond in accordance with state statutes, said bond to be paid for by the Board.
Legal Counsel
The Board shall appoint and fix compensation for legal counsel to serve at the pleasure of the Board. Counsel shall provide legal advice when requested by the Board, the President of the College, or by an employee designated by the President of the College. Additional counsel may be obtained as necessary.
- Legal counsel shall be present at regular and special meetings of the Board.
- Approved legal counsel shall furnish written opinions as requested by the Board, the Chair, or the President or his designee.
- Approved legal counsel shall act on behalf of the Board in all court proceedings and matters requiring legal expertise, and perform any other appropriate duties which shall be prescribed by the Board.
External Independent Auditor
An independent certified public accountant (individual or firm) registered to practice in the State of Illinois shall be appointed by the Board to conduct an audit of any or all funds for which the Board shall be directly or indirectly accountable and shall perform other appropriate services requested by the Board.
- The auditor shall serve at the pleasure of the Board and shall be required to present an annual audit in accordance with accepted practices within one hundred eighty (180) days after the end of the fiscal year.
- When deemed necessary by a majority vote of the Board at a regular meeting or a special meeting, audits in addition to the annual audit may be requested.
- The auditor (or any member of his firm) shall not be a member of the Board nor an employee of a member of the Board or of the college.
Non-Voting Student Trustee
Students shall be represented on the KCC Board of Trustees by a non-voting member who meets the criteria for eligibility and is selected through established procedures. Statutory reference to the non-voting student trustee is provided by the Illinois Public Community College Act, Section 805/3-7.24.
A student trustee is expected to regularly attend board meetings and to acquaint himself/herself with matters brought before the board of trustees. He/she will maintain the confidentiality of matters discussed in closed sessions.
The student/trustee will be furnished with an agenda book prior to each meeting and should meet with the Vice President of Student Affairs or designee prior to the meeting regarding any questions or concerns he/she may have about any item in the agenda book. The student trustee may also wish to meet with the president of the college to discuss issues or make suggestions for inclusion in board discussions.
If a student trustee is unable to complete his/her term of service for any reason, the Student Government Association shall appoint a replacement for the remainder of the term of service.